How to Convert Scanned PDFs to Word Documents

In today’s digital age, PDFs have become a common way of sharing information. However, there are still some situations where you may need to convert a scanned PDF to a Word document. For example, if you need to edit the contents of the PDF, or if you want to use the text in another application, such as a spreadsheet or a presentation.Foxit offers a reliable and user-friendly PDF to Word converter at for those who need to easily edit and modify their PDF documents.

Converting a scanned PDF to a Word document may seem like a daunting task, but it’s actually quite simple with the right tools. In this article, we’ll discuss how to convert scanned PDFs to Word documents, step by step.

Step 1: Choose the Right Software

The first step in converting a scanned PDF to a Word document is to choose the right software. There are many tools available for this task, but not all of them are created equal. Some are more accurate than others, and some are easier to use. One of the most popular options is Adobe Acrobat, which offers a range of features for working with PDFs, including OCR (Optical Character Recognition) technology, which can recognize text in scanned documents.

Another option is Microsoft Word itself, which has built-in OCR capabilities that can convert scanned PDFs to editable Word documents. Other software options include Abbyy FineReader, Nuance OmniPage, and Soda PDF, among others.

Step 2: Convert the PDF to an Editable Format

Once you’ve chosen your software, the next step is to convert the scanned PDF to an editable format. This can be done using OCR technology, which recognizes the text in the scanned document and converts it into an editable format, such as Word or RTF (Rich Text Format).

The process of converting a scanned PDF to an editable format can vary depending on the software you’re using, but in general, it involves the following steps:

  1. Open the scanned PDF in your software of choice.
  2. Choose the OCR option, if necessary.
  3. Select the language of the document, if prompted.
  4. Choose the output format (Word or RTF).
  5. Start the conversion process.

Depending on the length and complexity of the document, the conversion process may take several minutes to complete. Once it’s finished, you should have an editable Word document that you can work with.

Step 3: Edit the Document

With the scanned PDF now converted to an editable Word document, you can begin editing the text. This may involve making changes to the formatting, correcting any errors that were introduced during the OCR process, and adding or deleting content as necessary.

One thing to keep in mind when editing a converted PDF is that the formatting may not be identical to the original document. This is because the OCR process can sometimes introduce errors or misinterpretations of the text, resulting in formatting changes. To avoid this, it’s a good idea to review the entire document carefully and make any necessary formatting adjustments.

Step 4: Save the Document

Once you’ve finished editing the document, it’s important to save it in a format that can be easily shared and accessed by others. The most common format for sharing Word documents is DOCX, which is the default format for Microsoft Word. However, you may also want to consider saving the document in PDF format, which can be viewed on almost any device and is less likely to be edited accidentally.

To save the document in Word format, simply click “Save” and choose “Word Document” from the drop-down menu. To save it in PDF format, choose “Save As” and select “PDF” from the file format options.

Step 5: Check the Document for Accuracy

Before sharing the converted PDF with others, it’s important to check it for accuracy. This involves reviewing the document carefully to ensure that all of the text is correct and that the formatting is consistent throughout.

To check the accuracy of the converted document, you may want to use a spell-check tool to identify any typos or spelling errors. You should also review the formatting to ensure that it is consistent and that there are no odd page breaks, strange line spacing, or other formatting issues that could make the document difficult to read or less professional.

It’s a good idea to have someone else review the document as well, especially if it’s an important document, such as a business proposal or legal agreement. A fresh set of eyes can often catch mistakes or formatting issues that you may have missed.

Step 6: Share the Document

Once you’ve confirmed that the converted document is accurate and properly formatted, you can share it with others. Depending on the purpose of the document, you may want to share it as an email attachment, upload it to a cloud storage service like Dropbox or Google Drive, or print it out and distribute it in hard copy.

When sharing the document electronically, it’s important to consider the security of the document. For example, if the document contains sensitive information, you may want to encrypt it or password-protect it to ensure that only authorized individuals can access it.


Converting scanned PDFs to Word documents may seem like a complicated process, but with the right software and a bit of patience, it’s actually quite simple. By following the steps outlined above, you can easily convert a scanned PDF to an editable Word document, edit the text as needed, and share the final document with others.

Remember to choose the right software for the task, and to carefully review the converted document for accuracy and formatting issues before sharing it with others. With these tips in mind, you’ll be able to convert scanned PDFs to Word documents with ease and confidence.

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